Applying for company amalgamations

How to file your application online

When you've prepared all the documents, you need to file your amalgamation online. It must be submitted on or before the date the amalgamation takes effect.

Before you start your application

Before you start your application, gather all the information and documents you'll need.

Preparing documents for long-form amalgamations

Preparing documents for short-form amalgamations

Use our checklists

Checklists are available to help you make sure you’ve satisfied all requirements when applying for amalgamations.

Short-form amalgamation checklist PDF, 342 KB opens in a new window

Long-form amalgamation checklist PDF, 366 KB opens in a new window

How to apply online

To file your application online you must have:

  • a RealMe® login
  • an online services account for the Companies Register, and
  • authority to act for the company.

RealMe logins and setting up an online services account

Confirming your authority to manage information

To file your amalgamation, log in to your account and follow these steps.

1. Find the companies involved in the amalgamation

  1. From the 'Online services' menu go to the 'Other tasks' section and select 'File an amalgamation'. You can also use the link that follows these instructions.
  2. Search for the company that will be the amalgamated company using its company name, company number or New Zealand Business Number (NZBN).
  3. Select the company from the search results.
  4. Indicate whether you're completing the application for yourself or your employer.
    You'll only have this option if you're an authorised user.
  5. Search for the company or companies that will be removed from the register when the amalgamation takes effect using their company name, company number or New Zealand Business Number (NZBN). Select each one.

2. Upload the amalgamation documents

Select the 'Amalgamation documentation' tab, then 'Browse' or 'Choose file' to upload your amalgamation documents. It's helpful if you assemble them in order. This makes it easier for you and our legal team to check.

Until the date of your amalgamation all the documents you upload show as 'Pending'.

Long-form amalgamation documents

Upload the documents in this order:

  • the amalgamation proposal
  • certificates
  • consents.

Don't upload:

  • board or shareholder resolutions
  • copies of public notices about your proposed amalgamation
  • any other notice to shareholders or secured creditors.

Short-form amalgamation documents

Upload the documents in this order:

  • resolutions
  • certificates
  • consents.

Don't upload notices to secured creditors.

Section 223 of the Companies Act 1993 lists the documents you need to file.

3. Specify a date for the amalgamation

Enter the date you've chosen for the amalgamation to take effect.

If you choose a Saturday, Sunday or public holiday for your effective date, you must file your amalgamation no later than the working day before. Registration will take place on the next working day but the effective date will still be the same. For example, the next working day would be a Monday if you file no later than the Friday to amalgamate on a Saturday or a Sunday.

 

4. Add comments and upload any supporting documents

Provide any relevant details.

Comments

Note anything that you think might be important to your application. For example, tell us if:

  • the directors of the amalgamated company are changing
  • the amalgamation is into a subsidiary where the shareholders or shareholding of the amalgamated company will change
  • you intend to change the name of the amalgamated company.

Supporting documents

Upload your supporting documents as 1 attachment. These include:

  • the list of directors' names with their date and place of birth — this is for our internal use only and is not made public
  • a name reservation notice, or your completed Form 4 if you're changing the amalgamated company's name.

5. Pay the amalgamation fee and submit your application

Select the Payment button to pay the application fee of $350 (plus GST). We'll send a receipt by email when your payment has been accepted.

Managing payments on the Companies Register

Select Submit to file your application for amalgamation.

6. Check the status of your application

The current status of your application appears in the 'My unfinished business' section of your dashboard.

Following registration, we'll send you the Certificate of Amalgamation by email.

File an amalgamation

 

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